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United Airlines Executive Assistant - Finance in Chicago, Illinois

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Finance

The Finance department, which manages the company's budgets, forecasts and investments, and provides analysis of our financial performance and strategies.

Job overview and responsibilities

The Executive Assistant role is to perform advanced, diversified and confidential administrative and secretarial support to one or more Senior Vice President and/or Vice President.

  • Providing confidential, high level and key administrative support

  • Preparing general correspondence, memoranda, expense reports, etc. (which may include presentation preparation).

  • Provide assistance with coordinating division/companywide events.

  • Screening telephone calls and visitors: may screen e-mail correspondence.

  • Resolving routine inquiries.

  • Schedule and maintain calendar of appointments, meetings, and travel itineraries.

  • Complete projects as assigned and demonstrates ability to handle multiple tasks with minimal supervision.

  • Interface with all departments within the company and represent the respective leadership team in a highly professional manner.

  • Communicate effectively and professionally with internal and external customers.

  • May coach and/or indirectly supervise other administrative staff.

  • The ability to identify and solve complex problems.

  • Exercises judgment to prioritize and make decisions.

  • Has developed breadth and/or depth of skills in more than one activity, process, or function.

  • Performs work with limited guidance/direction.

  • Continually seeks to identify and employ methods to improve existing processes to help streamline work and efficiency.

Required

  • High School Diploma

  • Strong computer skills, preferably Windows, Word, PowerPoint, Excel and Outlook

  • Minimum of 5 years current experience supporting a senior organizational leader

  • Ability to work flexible hours

  • Must be legally authorized to work in the United States for any employer without sponsorship

  • Successful completion of interview required to meet job qualification

  • Reliable, punctual attendance is an essential function of the position

Preferred

  • Bachelors Degree

Equal Opportunity Employer – Minorities/Women/Veterans/Disabled/LGBT

Division: 40 Finance

Function: Finance

Equal Opportunity Employer – Minorities/Women/Veterans/Disabled

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